1	WPD     The VAX Document Preparation System provides an integrated wordFprocessing package which will let the user create and file letters andBmemos, check them for spelling errors, and either prepare them forFtransmission to the NBI word processor or print them on a VAX printer.I     The Document Preparation System is not designed as a general purposeHuser interface.  Rather its sole purpose is to enable the user to simplyHcreate formatted documents using the VAX document formatter, RUNOFF, andthe standard VAX editor.DWhen the Document Preparation System starts up the following menu is
displayed.)                VAX Document Preparation &Default document name: [7mNOT set[0m9You may choose:  [1mCL[0mean         Clean up your desk8                 [1mCR[0meate        Create a document@                 [1mD[0mirectory     Display unfiled documents@                 [1mED[0mit          Edit an existing document=                 [1mFI[0mle          Use the Document Filer>                 [1mH[0melp          Help in using this menuB                 [1mP[0mrint         Format and print a documentI                 [1mS[0mpell         Check document for spelling errors7                 [1mV[0miew          View a  document<                 [1mW[0maistbasket   Throw away a document:                 [1mEX[0mit          Exit from this menuChoice:D     The menu items can be abreviated to one or two characters.  TheEintensity highlighting on the VT100 shows the number of characters toBinput.  The document preparation system is designed use the VAX to?take a document through the creation, revision, formatting, andBprinting cycle with a minimal intervention from the user.  In mostEcases, once a document name has been defined, responses to the system&can be defaulted to a carriage return.;     While most command input can be abreviated to 1 or twoFcharacters, the Directory, Print, Spell, View and Waistbasket commandsGall take command lines as well as prompting for input if just the shortGcommmand is entered.  Document names entered this way do not change the0current default document type and document name.!2	Default_Document_TypesC     The system keeps track of the current name and type of the theAdocument being worked on.  At the start, a default type of RNO isDassumed. Each time the menu is displayed, the current values for theCdefault document name is shown. If the default document type is notC.RNO, the default document type is also shown. The default documentDname is used to simplify the input process.  Once it is defined, allEthat is generally needed to supply when prompted for a document name,Eis a carriage return and the Document Preparation System will use the?default specification.  Likewise, when the system prompts for a@document, it is never necessary to append a document type as theFdefault type will be used. However, appending a document type is legalFand will change the default type to the specified type.   For example,Dif the default document type is RNO, entering a JGD54 when a name isDrequested will result in JGD54.RNO  being used for the full documentEname. If, however, you entered JGD54.DOC, the document name JGD54.DOCEwould be used and the default document type would be changed to DOC. 2	CleanF     Disk space is generally at a premium.  The clean command is  usedFto  delete  all  .NBI files and purge all .RNO files to the two latestFversions so that disk space can be recovered.  It does not operate  on"any other files in your directory.2	CreateD     Before editing, a document must be created and entered into theCsystem. Four types of documents are allowed, Letters, Memos, PapersEand Reports.  The Create command will automatically insert the properFdocument formatting control commands (for RUNOFF) so that the documentwill be properly formatted.F     The CREATE command keeps track of the last Memo or Letter  numberFthat  was created and assigns one higher number each time you create aFnew document.  Documents are named based on the  document  prefix  youIassign and a document number you input.  An index file keeps track of allDdocuments so that they can be easily retrieved.   The  document nameFtogether  with  the  topic  of  the  document,  the recepient, and theEsender are filed DOCINDEX.FIL as appropriate.   If  you  wish you mayDenter in any document number when the system prompts for it.  In theHevent that  that  document  already exists, you are asked if you want toEdelete the old one and edit a new one with that number.  If you don'tHwant to delete  the  old  document you  are  allowed to edit the old oneDand modify it.  However, in this case no new entries are made in thedocument index. 2	FileF     The FILE command allows one to use the Document Filer.  DocumentsGmay be though of as being either active (on your desk) or filed away in6a file folder.  The Document Filer menu allows one to:		Create	- Create new documents.		Display - Display an index of past documents,		Folder  - Display an index of file folders+		Index   - Display contents fo file folder-		Modify  - Modify default parameter settings-		Store   - Store a document in a file folder0		Recall  - Remove a document from a file folder3		Exit    - Return to the Document Preparation menu3	CreateD     When a document is created, it is active (on your desk), and anBentry in the document index is made to indicate its name, subject,Ccreation date, and to whom it is being sent.  Depending on the type@of document created (LETTER, MEMO, PAPER, or REPORT) appropriate@RUNOFF formatting control commands are included in the prototypedocument when it is created. >     At any time during the documents life cycle, the NoteBookDprogram DOCUMENTS can be used to modify the contents of the documentAindex. However, for simple tasks, the Document Filer Menu handlesthe tasks. 	3	Display:	An index of all past documents is kept in DOCINDEX.FIL onDyour document directory.  The Display command can be used to displayDthe documents in that index.  You are prompted for a search string. DA "*" will result in all documents being displayed.  If something isAknown about the document (document type, to whom, subject, etc) aBsearch string (or multiple search strings seperated with "|"s) can.be entered to display only part of the index. 3	Index ?     The INDEX command allows you to display the contents of a Cspecific file folder.  When invoked it requests the name of a file Dfolder.  If you input a valid name, it displays the current contents'for that folder in a formatted fashion.3	Modify@     The MODIFY command is used if you wish to change any of the@default parameter settings for use by the Document Filer.  TheseAsettings include the default file folder name, the default prefixDname for memos and letters, and the default name for the sender. TheDfirst time the Document Filer is used, these parameters are prompted@for.  Thereafter, the modify command can be used to change theseCparameters.  When modifying parameters, a return leaves the current
entry alone. 3	Store>     When the document is no longer being actively used, it isCuseful to file the document in a file folder.  The file folders are?VMS Text Libraries, but this should be transparent to the user.BUsing the store command you may store a document in a file folder.BWhen a document is filed away in a file folder, the index file is <updated to reflect the new location of the document.  At any;time you can search your index to see where a document is. A     You will not be allowed to place a document in a folder if aBdocument of the same name is there.  You must either not place theDdocument in that folder or agree to overwrite the existing document.>When placing a document in a file folder, you either place theCoriginal document there or a copy. If the original is placed there,?the original ceases to exist on your desk.  If a copy is placed@there, the original document is still left active on your desk. 3	Recall>     The RECALL command lets you remove a document from a file;folder and place it in active status.  You may not retrieveDa document from a file folder if an active document of the same name?is on your desk.  If the desired document is not on your desk, 5you may either extract the original document from theCfolder or make a copy of the document.  If the original document isAremoved from the folder, the active document on your desk becomes<the only copy of that document. If you request a copy of theDdocument in the folder, the original copy in the folder is retained.
2	WaistbasketF     The WAISTBASKET command can be used in one of two  ways.   Eitherone can type*                        Waisbacket FilspecIwhen prompted, or just type W and all unfiled documents will be displayedFand you will be prompted for names of documents to delete.  All drafts9of a document selected for the waistbasket are destroyed.2	DirectoryE     The Directory command displays all document (.RNO) files on yourcurrent work area.2	EditF     The first time a document is edited, the Create command should beBused.  Thereafter, use the Edit command.  When the system prompts,Benter the name of the file you want to edit.  Since a default fileDtype is always defined, you only must enter the file name.  EnteringAa complete file specifier (name and file type) will result in the?default file type being modified.  The Edit command invokes theEDT editor.2	ExitF     When done with processing a document, use the Exit  command.   ItFwill  return  you  to  the  previous  menu  or  the  VAX command level&depending on how the menu was entered.2	HelpD     Use the Help command to ask help on using word processing menu.GHelp is interactive, so you can roam around at will.  When you are done@enter ^Z or carriage returns to the Topic: or Subtopic: prompts.2	PrintF     The CREATE command automatically places RUNOFF  control  commandsFin  the  document  file.   The Runoff command will uses these embeddedFcontrol commands to format the file.  It may either  be  displayed  onFyour terminal, sent to the line printer, the letter quality printer orFalternatively formatted for transmission to the  NBI  word  processor.EThe file type of documents formatted by RUNOFF for sending to the NBIFis .NBI.  These files will be automatically deleted folowing transfer.@All other Runoff output is automatically deleted after printing.F     One option the system gives you is  to  print  only  a  range  ofFpages.   This  option  should  be  selected only if you do not need toFformat the entire document.  This can happen if a minor correction wasFdone  on  one  page  of the RUNOFF source file which didn't change theFpagination.  In this event it is faster to  use  RUNOFF  to  create  aFdocument  for  only  the  modified page, print that page, and merge it"with the previously printed pages.2	SpellF     The Spell command will check  the  users  document  for  spellingFerrors  using  the VAX Spelling checker utility.  The spelling programFis rather complex and has the ability to use a default  word  file  ofFcommonly used first names and technical words which would be otherwiseFflagged as errors.  If you are interested in creating your own defaultBword file of special technical words, please contact Jim Downward.2	ViewF     The View command will display a formatted document at the user's Bterminal. It provides a simpler access to getting formatted outputFto the terminal than the FORMAT command.  If the document type is .RNOBit displays the document with RUNOFF.  Otherwise, it displays the #document with the VMS type command.